PARENT/PLAYER MANUAL

POLICIES, PRACTICE, TOURNAMENTS, RULES AND REGULATIONS OF CLUB TONKA

GENERAL POLICY

  1. While representing Club Tonka, all athletes and parents are expected to follow the Club Tonka Code of Ethics, which is outlined above in detail. 
  2. Any athlete damaging equipment owned by Club Tonka or any facility used by the Club during practices, tournaments or other functions, or at lodging facilities, or in transportation vehicles, will be required to reimburse the Club and/or facility for the damages before continuing in the Club. In some circumstances, the athlete may be dismissed from the Club.
  3. All jewelry, including earrings, is deemed a safety hazard by coaches and referees. Remove before entering any gym for practice or play dates.
  4. No athlete will be allowed to participate during the current season if fees from last year are unpaid. As already noted Club fees must be current for players to participate in club training and competition dates.
  5. Club fees may be paid in one of the following ways:
    1. In full at tryouts.
    2. By post-dated checks or credit card information on file. See Team Details Sheet for payment schedule. Checks are deposited and credit cards are processed on the 1st day of the month that fees are due.
    3. A payment plan may be arranged for special needs. This can only be done by contacting Lynn Fleener at the Club Tonka billing office – 952-906-2860 or email billing@clubtonka.org. The Club Tonka mailing address for financial items is: Club Tonka, C/O Lynn Fleener, 10785 Valley View Road #118, Eden Prairie, MN 55344

Please do not ask us to accept cash.  We accept check, money orders or credit cards (Visa, MasterCard, Discover, American Express) for all payments. Do not give payments to coaches. And please do not send them with your players. It works best to mail payments to the Club Tonka financial office…..see address above.

PRACTICE

  1. Weather Policy: if Club Tonka cancels any practice, class or other event due to weather, cancellations will be posted on the home page at least 3 hours before the start of the event and emailed to the head coaches. Also, check TeamSnap for current updates. Players will always be excused from practices that they or their family feel are unsafe to travel to even if the team’s practice will occur as scheduled.
  2. If a player arrives at their scheduled practice time they are late! Please arrive early enough to be dressed and ready to participate in a leadership exercise with the coach/team. This will require arriving at least 15 minutes before start time. 
  3. Volleyball shoes are to be carried into the practice facility and worn only during practice. This helps the shoes last longer and keeps our practice surfaces clean, dry and safe. Wet floors are a major cause of injuries.
  4. All athletes are expected to attend every practice. However, we do honor our philosophy, our core values and the priorities of God (Church) first, then family, education and Club Tonka . Having said that, we do expect Club to be a priority in a player’s schedule. The athlete needs to always keep in mind that missing practices and/or play dates,  hinders learning and skill retention abilities and thus may affect playing time. The athlete always has the option of making up the practice with another team but must seek coach approval first. IF AN ATHLETE CANNOT BE AT PRACTICE, THE PARENT IS EXPECTED TO CONTACT THE COACH A MINIMUM OF 24 HOURS IN ADVANCE. 
  5. All tryouts and practice sessions  are CLOSED to parents. 
  6. To minimize the potential for spreading germs all athletes are encouraged to bring water (in an unbreakable container identified with the player’s name) to practices and tournaments.
  7. On occasion a coach may not be able to attend practice. A substitute coach will be provided.

TOURNAMENTS

  1. Information regarding the tournament play schedule usually arrives Tuesday or Wednesday of the week before the weekend of play. The venue is often known two to three weeks earlier (but not always). All tournaments have varying circumstances that create scheduling problems. Teams may drop or other problems may arise. Coaches will be sent playing schedules from the Club Tonka office or could find the schedule on line at the host club homepage. TeamSnap or email will be used to communicate these assignments when available.
  2. All athletes are expected to be in the gym, READY TO WARM-UP ON THE COURT, at least 30 minutes prior to their scheduled play time. 
  3. Generally, NO FOOD, DRINK, (other than water or sports drinks), OR CHEWING GUM IS ALLOWED IN ANY GYM AT ANY TIME. A tournament director may penalize teams if players, parents and/or supporters ignore this rule.
  4. Proper demeanor is expected of all members of Club Tonka, (coaches, athletes, parents, supporters) at all tournaments; this includes treating members of the officiating crew with respect.
  5. Parents are responsible for providing transportation for their athlete to and from ALL tournaments.  This includes travel between hotels and playing venues. If a parent is unable to attend they are expected to make arrangements with another family to host their daughter for the entirety of the competition.
  6. All athletes are expected to attend every tournament. IF AN ATHLETE CANNOT BE AT A TOURNAMENT, THE PARENT IS EXPECTED TO INFORM THE COACH AS SOON AS THEY  KNOW THEIR DAUGHTER IS UNABLE TO PARTICIPATE.  
  7. Athletes will not be allowed to leave a tournament site until excused by the coach.
  8. On occasion a coach may not be able to attend a tournament. A substitute coach will be provided.
  9. If you as a parent have a concern regarding a controversial matter (ie playing time, etc.) please follow the Grievance Protocol in this Manual. Do not approach a coach before 24hrs. after the tournament has been completed. 
  10. Please be aware that tournaments may change at the discretion of the Head Coach and/or Club Director.

INJURIES

All injuries should be reported to the coach and Club Director immediately. If an injury/illness requires medical attention the player must present a doctor’s approval before returning to training and competitions. If  possible the player should make every effort to attend practice even if they cannot participate. Attendance will increase volleyball skills and keep the player connected to the team training schedule. If the injury or illness is serious enough that the player is unable to play for the remainder of the season, Club Tonka will work to find a replacement player. If a replacement is found that player may take over part/all of the remaining fees. However, without a replacement player, all injuries, or illnesses, regardless of severity, do not negate the parents’ financial responsibility to pay all season fees due to Club Tonka.

OFFICIATING

  1. All Club Tonka athletes are required to help with referring, line judging, score keeping, and officiating. Officiating is the shared responsibility of the entire team. Therefore, no athlete may leave a tournament before the assignment is completed regardless of whether or not an individual has an officiating duty.
  2. All athletes will attend an Referring/Officiating Clinic, to meet their officiating responsibilities at tournaments and play dates. Each team will have 5-7 officials and 3-5 scorekeepers per team.

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